HOw to apply

APPLication procedure

1. Read carefully about the Europhotonics program and see if you are eligible to apply.
2. Assess your financial ability in case you are not awarded a EMJM scholarship.
3. Check if you are a student coming from a “EU Member State or Third Country associated to the programme” or from a “Third Country not associated to the programme“. See the European website for the definition and list of eligible countries. The students who are residents or have carried out their main activity (studies, training or work) for more than a total of 12 months over the last 5 years in any “EU Member State or Third Country associated to the programme” will be considered as a “EU Member State or Third Country associated to the programme” candidate. The 5-years reference period for this 12 months rule is calculated backwards as from the submission deadline of applying for an EMJM student scholarship.
4. Create your personal account on the Application Software, then follow the instructions that are given by the Application Software.
5. Collect and upload all the documents required for your application on that website.
6. Nominate two persons who will act as referees as the reference letters must come directly from your referees. The referees  will directly receive an email on their professional email address with instructions to upload their recommendation letter. Do not wait for the last minute, as collecting the letters from the referees takes time.
7. Check that all your documents are uploaded, in particular the Reference Letters.
8. Do not forget to validate, otherwise your unsubmitted application will not be evaluated.

required documents

You can upload pictures and scanned documents in any common format (JPEG, PDF…) – PDF format is however strongly preferred.

Please do not send any paper-printed documents, the originals will be asked after selection.

• Your profile – to be filled online
• Photo
• Proof of nationality: Clear copy of passport (preferred) or ID
• Up-to-date curriculum vitae (2 pages max)
• Letter of motivation (2 pages max)
• University graduation diplomas

University graduation certificate + Official English translation (first university degree and others – do not send secondary school diploma). Selected students will be asked to bring the original diplomas at their arrival.

For students who are currently enrolled in their last year or session of a BSc or BEng program or equivalent, provide your current certificate of enrollment as well as the expected graduation date.

• Transcripts of records

Transcript of Records/Diploma Supplement + Official English translation (marks/results obtained until now at BSc or equivalent, including information about content and amount of the courses, e.g. credits or hours per week).

• 2 Recommandation Letters

The reference letters must come directly from your referees. Therefore you must provide in the application the contact information of the two persons who will write the recommendation letters for you.

Relatives, family members, and students are not eligible to submit recommendations. At least one recommendation should come from a faculty member who is familiar with your educational background.

Do not provide their personal email address, only their institutional email addresses. These referees will receive a direct email with instruction on how to upload their recommendation letters. When done, you will see in the Application Software that we have received the recommendation letter, but you will not be able to see the document itself.

The letters upload by yourselves will be considered as “Other references” documents and will not be sufficient to validate your application.

• Residence proof

Residence certificate + Official English translation of the original document, which must have been issued within 12 months before the application deadline.

This document should certify clearly your actual address. It can either be:
– a certificate of residence provided by your municipality,
– a certificate confirming your place of employment or study/training, issued by your employer or your educational institution.

• Residence history – for students coming from “Third Countries not associated to the programme” only

Upload a manuscript letter signed by you (see example here) stating that “you are not resident nor have carried out studies or training work for more than a total of 12 months over the last 5 years in any “EU Member State or Third Country associated to the programme“. The 5-years residence period for this 12 months rule is calculated backwards as from the submission deadline of applying for the EMJM scholarship. If you cannot provide this document, you have to restart your application as a “EU country and Third Country associated to the programme” candidate.

• Documentation of English language proficiency

Your knowledge of English must be documented by either a copy of your TOEFL / IELTS / Duolingo / TOEIC report sheet or any proof/certificate attesting your English level.

– If you have followed a bachelor’s or master’s programme at a University or Higher Education Institute (HEI) in your country and the language of all the courses has been English for at least 10 months of the program, then you can submit a certificate from your University or HEI stating this fact (English proficiency certificate). If you can add a TOEFL / IELTS / Duolingo / TOEIC certificate, this can add value to your application.

– If you have followed a program where the language of education was not English, but you have followed English Language courses as part of your curriculum or in a private or other institute, then this does not correspond to the criteria. You will need to pass a TOEFL / IELTS / Duolingo / TOEIC test.

– If you have not followed higher education in English but have for example several years of working experience in an English language environment, then this does unfortunately not meet the criteria. You will need to take a TOEFL / IELTS / Duolingo / TOEIC test.

• Applicants with Chinese, Mongolian, Indian & Vietnamese Bachelor degree are advised to upload an APS certificate as part of their optional documents.
• Other optional documents

d any printed Udocuments, the originals will be asked after selection.

For any question, please first read the FAQ or contact the coordinators at: emundus.master (a) fresnel.fr