selection PROCeDURE & KEY dates

Selection Procedure

 The selection process, which aims at recruiting top level candidates, consists of 3 steps.

Step 1 – Online application

The students submit their application online: previous academic results, academic background, CV, motivation & recommendation letters and other compulsory administrative documents.

Step 2 – Admissibility

The admissibility evaluation is performed on the basis of the documents uploaded by the applicants.

All the applications are analyzed by two evaluators of two different Universities, who will consider the results obtained in the previous academic education of the applicant, the academic background, the CV, the quality of the university of origin and the motivation and recommendation letters.

Only candidates with a good English level will be considered.

Based on the evaluators’ assessments, the Europhotonics selection committee composed by at least a representative of each Partner of the Europhotonics Consortium defines a first ranking list, divided into two sets:

• Admissibility List: Applicants who are offered to enter the Admission evaluation step.
• Non-Admissibility List: Applicants who will not be admitted to the program.

The students of the Admissibility / Non-Admissibility lists will be notified by email after the selection board’s decision.

Step 3 – Admission

Only the students from the Admissibility List can enter the Admission step. Students on the Admissibility List are divided into two sets:

• Admissibility + Scheduled Oral interview: Best ranked students who are directly called for an oral interview.
• Admissibility + Pending Oral interview: Students that might be called at a later stage for an oral interview if they want to participate as a Self-funded student or if there is a drop-out from the Main / Short  List applicants.

The final admission evaluation is performed on the basis of an online oral interview with the applicants from the Admissibility List and a panel of evaluators composed of at least two evaluators from two different universities. This online interview will serve to assess the level of English of the student, the motivation and the overall level in physics and mathematics.

Based on the evaluators’ assessments and the rules imposed by the European commission, the selection committee composed by at least a representative of each Partner of the Europhotonics Consortium defines a final ranking list.

This final list is divided into four sets:

• Main List : Successful applicants who are offered to join the program with a full tuition fee waiver and an EMJM scholarship.
• Short List: Successful applications who are offered to join the program with a full tuition fee waiver and eventually a scholarship (but not an EMJM scholarship). 
• Reserve List : Successful applicants who are offered to join the program as Self-financed students, without scholarships nor fee waiver. 
• Non-Selected List: Applicants who will not be admitted to the program.

The students of the Main / Short / Reserve / Non-Selected lists will be notified by email after the selection board’s decision. No ranking will be communicated to the applicants. 

key dates

Nov 1 – January 29
Online application campaign

February
Admissibility evaluation process

from March 10
Applicants are notified of the outcome of the Admissibility phase by email.

March 16-20
Admission evaluation process – Scheduled oral interviews

from April 5
Applicants are notified of the outcome of the Admission phase by email.

Appeal procedure

Due to the large number of applications, we cannot provide individual feedback on the specific reasons for a declined application and/or negative scholarship decision. Declined applicants are welcome to re-apply for the following academic year.

If you believe that a grave error has been made in the assessment of your application, you can submit a letter of appeal to the reviewing committee.  The appeal cannot relate to the decision itself (usually negative) but only to an alleged error made during the procedure that led to the contested decision.

The letter of appeal must be written and sent by email to emundus.master(at)fresnel.fr, within 7 working days after receipt of the selection results. Please note that no information other than what is mentioned in your application form will be considered in the appeal procedure (e.g., further education, experiences, certificates or documents).