FAQ - Frequently Asked questions

The country of residence at the time of enrollment will impact your mobility. Indeed, at least two of the countries visited during the Master must be different from your country of residence at enrolment stage.

It is a scanned copy of an official document that certifies your residence and clearly states your actual place of stay.

A proof of residency can either be:

• a certificate of residence in line with the provisions of the municipality where the student is registered;
• a certificate confirming the place of employment or study/training, issued by the employer or the institution where the student studies/finished his/her studies.

It must be an official English translation of the original document and must have been issued within 12 months before the application deadline.

A passport or an ID is not a valid residence certificate.

Yes

You have to choose under which nationality you want to apply. 

You should first apply online to the Europhotonics program. If you are selected, we will help you with your visa application.

Yes, of course. We know that most students who apply are currently enrolled for their last year or session of a BSc or BEng program or equivalent. In this case the diploma will be asked after selection.

Provide in that case your current certificate of enrollment as well as the expected date of graduation as well as all the transcripts already in your possession.

No. Your online application will be used to decide if you are accepted to the Program as well as if you are awarded one of the available scholarships.

Depending on their ranking once the evaluation process has been completed, the students will either be proposed one of the four options:

• Main List : Full tuition fee waiver + EMJM scholarship
• Short List: Full tuition fee waiver and eventually a scholarship (but not an EMJM scholarship)
• Reserve List : No tuition fee waiver nor scholarship
• Non-Selected List: Applicants who will not be admitted to the program.

Depending on the regulations of your visa, this may be permitted. However, keep in mind that:

• you are susceptible to change country every semester
• the demands of the program is intense

Therefore we do not recommend working alongside your studies and relying on this as your main source of income.

EMJM scholarships are awarded exclusively for a full-time enrollment.

No. If you have followed a bachelor’s or master’s programme at a University or Higher Education Institute (HEI) in your country and the language of all the courses has been English for at least 10 months of the program, then you can submit a certificate from your University or HEI stating this fact (English proficiency certificate).

Please upload a text document in the optional documents section explaining the reason for which the English score is missing in your application : if you are selected, this score will be asked after the deadline of application.

We ask for a B2 level in English, that is 

• TOEFL (570 paper-based, 250 computer-based, 88 internet-based)
• IELTS (at least 6.5)
• Duolingo (at least 120)
• TOEIC (at least 785)

or equivalent proof.

Proving your English level is possible in several ways, not only by TOEFL / IELTS / Duolingo / TOEIC test certificates.

• If you have followed a bachelor’s or master’s programme at a University or Higher Education Institute (HEI) in your country and the language of all the courses has been English for at least 10 months of the program, then you can submit a certificate from your University or HEI stating this fact (English proficiency certificate). If you can add a TOEFL / IELTS / Duolingo / TOEIC certificate, this can add value to your application.
• If you have followed a program where the language of education was not English, but you have followed English Language courses as part of your curriculum or in a private or other institute, then this does not correspond to the criteria. You will need to pass a TOEFL / IELTS / Duolingo / TOEIC test.
• If you have not followed higher education in English but have for example several years of working experience in an English language environment, then this does unfortunately not meet the criteria. You will need to take a TOEFL / IELTS / Duolingo / TOEIC test.

The motivation letter should reflect your adequacy to the program and your aspirations. It should convey your personality, your  interest in optics and photonics, and explain why we should select you over other candidates.

In the same way that you might use AI as a final verification step to ensure that your message is clearly delivered, we might use it to check that your letter is fully genuine and sincere, according to IA technology.

Do not hesitate to check this editorial on “Acceptance criteria for contributions involving machine learning/artificial intelligence methods“, recently published in JOSAA. 

As long as your application is in the incomplete status (not yet validated), you can send the request again:

• Go to Application form > References
• Modify the information and the email that you have given for your referees
• At the end of the page, click on “Send the request for individual assessment“. That should send again an email to the referees who have not already replied.

Once your application is updated, and your referees have received their email requests and uploaded their reference letters, do not forget to submit your application using the Checklist menu / Send your application.

Main instructions are given in your online application, “Application Forms” menu,  “References” section, top of the page (here is a screen copy).

In addition, here is a screen copy of the checklist page, showing you how you can check if your referees have sent their letters.

Your referees should receive the recommendation request by email as soon as you have filled and closed the “References” form page. If they do not receive the email, it can be due to

• you have given a wrong email address for your referee.
• you have not provided their institutional email address.
• the email has been filtered by your referee’s email system. Tell your referee to check their email spam boxes.
• the email has been rejected by your referee’s email system (it can be due to a greylisting system, to the use of email protections such as boxbe, gmail, …).

As long as your application is in the incomplete status (not yet validated), you can send the request again:

• Go to Application form > References
• Modify the information and the email that you have given for your referees
• At the end of the page, click on “Send the request for individual assessment“. That should send again an email to the referees who have not already replied.

If the problem persists, please email us (see email on top of FAQ page). Your email should contain the names, exact email addresses that you have used for your referees in your application. Do not wait for the last minute so the referees have time to interact with us.

As long as your application is in the incomplete status (not yet validated), you cannot validate your application.

 Main instructions are given in your online application, “Application Forms” menu,  “References” section, top of the page (here is a screen copy).

In addition, here is a screen copy of the checklist page, showing you how you can check if your referees have sent their letters.

Your referees should receive the recommendation request by email as soon as you have filled and closed the “References” form page. If they do not receive the email, it can be due to

• you have given a wrong email address for your referee.
• you have not provided their institutional email address.
• the email has been filtered by your referee’s email system. Tell your referee to check their email spam boxes.
• the email has been rejected by your referee’s email system (it can be due to a greylisting system, to the use of email protections such as boxbe, gmail, …).

If you are unsuccessful with the previous way of submitting the reference letters, ask your referees to email their recommendation letter directly to us (see email on top of FAQ page). It is essential that they give in their email: your name, and the exact email address that you have used for your application. Do not wait for the last minute so the referees have time to interact with us.

As long as your application is in the incomplete status (not yet validated), you cannot validate your application.

Only the applications that are validated at the online applications deadline will be examined.

In order to check that your application is validated, connect to your online application. You should get at the top of the page the “Status of your actual application” ending with “Your file has been sent“.

• First of all, read the instructions that are given on the screen, if there are.
  If things do not behave as they should, restart your computer.
• Check that javascript is activated on your browser.
• If the problem persists, send us a report of your problem, telling us the URL (http://www.europhotonics.org/…) of the page that you are looking at, the actions that you try to do, and all the details that can help us to understand the difficulties that you get. Send us also the Operating System that you use, which browser you use and its version, if javascript is activated, what is your cookies configuration.

You should be able to change almost everything in the application documents. You can upload revised versions of the files that you have already uploaded. You can change them even if you have already completed your application. You can also delete previously submitted files. You can use the “Other document” to send extra information. See a screenshot example. But you will not be allowed to act on the recommendation letters sent directly by your referents.

Once you have completed your application you cannot change your “Forms“. If there is something wrong, you can

• Go to the “Checklist” tab, then submit a new attachment in the “Other document” section.
• Ask us to change minor things (be clear in telling us what should be suppressed and what should be added)
• Ask us to put your application back in the “Incomplete” status. You should then be able to make the corrections by yourself. And do not forget to validate your application again before the application deadline.

1. First of all, subscribe to our online application using an email address that do not use any filtering system (such as boxbe, …). Indeed, most of the emails will be automatically sent to you by our application, and if your messaging system rejects these emails, we have no way to send them again.
2. Check in the spambox of your webmail account, perhaps the email containing your password is there.
3. Then, if you use an email client (like Outlook, Thunderbird,…), check in the spambox of your email client, perhaps the email is there.
4. Then, go to one of the page: http://application.europhotonics.org/ , click on “login“, then click on “Forgotten Password?“.
   You will obtain a procedure to retrieve your password.

You can use the online services of Zamzar, ConvertFiles,…

To transform your printed documents in numeric format, take a picture with a digital camera. Check that the resulting quality is sufficient.

Please do not send any printed documents, the application is online only.
The originals printed documents will be asked after selection.